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Buying A Printer For Your Office: 6 Tips

Allison Carver 2016-10-13

If you are running a small business, no matter how many employees work for you, you certainly need to have some quality printing equipment in your office. Depending on the type of business you are running, you might also need to be able to copy, to scan and to fax without having to leave your office.

Here are a few things to consider if you are in the process of purchasing a new printer for your small business.


1. Consider buying an all in one printer

If your daily business operations require the use of a printer, a scanner, a copier and a fax machine, you might not have enough space in your office to keep all of these useful devices. Why not purchase one single machine to replace them all?

An all in one printer can meet all your needs without taking as much space in your office as an army of devices with different but similar functions. Your new machine might even help you save money while reducing your carbon footprint.


2. Compare inkjet and laser printers

If you have decided that an all in one printer is the right option for your business, you still have to choose between an all in one inkjet printer and an all in one laser printer. There are many differences between the two, and choosing one without being sure it will meet your needs is not exactly a good investment.

Don’t hesitate to make some research to learn everything there is to learn about inkjet and laser printers, so you can compare them and make your choice.


3. The advantages of all in one inkjet printers

All in one inkjet printers are generally less expensive than laser ones. If you often need to print out high quality photos and images, a color inkjet printer is probably the best option for your small business. Inkjet printers can even print photos on photo paper, while laser printers can’t.

There are different sizes of all in one inkjet printers, of course, but they generally take up less space in an office than an all in one laser printer.


4. The advantages of all in one laser printers

An all in one laser printer should cost you much more than an inkjet printer, but it will be a more economical choice in the end if you need to print out a large volume of black and white documents.

An all in one laser printer will print much faster than any inkjet printer, and it will also print texts with a higher quality. If you need to print out a lot of text, an all in one laser printer will be very useful for your business. You can browse through the different types of all in one laser printers available at West X Business Solutions Inc.


5. Additional features

Both inkjet and laser all in one printers can come with additional features that might be useful to everyone in your office. If your printer has networking capabilities, for example, your employees will all be able to use it no matter where it is placed.

Some all in one printers are able to print on both sides of the paper, while others can print directly on CDs and DVDs. Think about the needs of your business, and search for the right printer.


6. Shop around

Now that you have a better idea of the type of printer you need, it will be easier to shop around and compare different options. A good way to do this is to search online. For a comparison chart, check out the best ink jet printers of 2016 by

It might be tempting to purchase a cheap printer, but keep in mind that it will surely end up costing you more than an expensive one.


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